Privacy policy

Last updated: September 29, 2025

Looptech operates this store and website, including all related information, content, features, tools, products and services, in order to provide you, the customer, with a curated shopping experience (the "Services"). Looptech is powered by Shopify, which enables us to provide the Services to you. This Privacy Policy describes how we collect, use, and disclose your personal information when you visit, use, or make a purchase or other transaction using the Services or otherwise communicate with us. If there is a conflict between our Terms of Service and this Privacy Policy, this Privacy Policy controls with respect to the collection, processing, and disclosure of your personal information.

Please read this Privacy Policy carefully. By using and accessing any of the Services, you acknowledge that you have read this Privacy Policy and understand the collection, use, and disclosure of your information as described in this Privacy Policy.

Personal Information We Collect or Process

When we use the term "personal information," we are referring to information that identifies or can reasonably be linked to you or another person. Personal information does not include information that is collected anonymously or that has been de-identified, so that it cannot identify or be reasonably linked to you. We may collect or process the following categories of personal information, including inferences drawn from this personal information, depending on how you interact with the Services, where you live, and as permitted or required by applicable law:

• Contact details including your name, address, billing address, shipping address, phone number, and email address.
• Financial information including credit card, debit card, and financial account numbers, payment card information, financial account information, transaction details, form of payment, payment confirmation and other payment details.
• Account information including your username, password, security questions, preferences and settings.
• Transaction information including the items you view, put in your cart, add to your wishlist, or purchase, return, exchange or cancel and your past transactions.
• Communications with us including the information you include in communications with us, for example, when sending a customer support inquiry.
• Device information including information about your device, browser, or network connection, your IP address, and other unique identifiers.
• Usage information including information regarding your interaction with the Services, including how and when you interact with or navigate the Services.

Personal Information Sources

We may collect personal information from the following sources:

• Directly from you including when you create an account, visit or use the Services, communicate with us, or otherwise provide us with your personal information;
• Automatically through the Services including from your device when you use our products or services or visit our websites, and through the use of cookies and similar technologies;
• From our service providers including when we engage them to enable certain technology and when they collect or process your personal information on our behalf;
• From our partners or other third parties.

How We Use Your Personal Information

Depending on how you interact with us or which of the Services you use, we may use personal information for the following purposes:

• Provide, Tailor, and Improve the Services. We use your personal information to provide you with the Services, including to perform our contract with you, to process your payments, to fulfill your orders, to remember your preferences and items you are interested in, to send notifications to you related to your account, to process purchases, returns, exchanges or other transactions, to create, maintain and otherwise manage your account, to arrange for shipping, to facilitate any returns and exchanges, to enable you to post reviews, and to create a customized shopping experience for you, such as recommending products related to your purchases. This may include using your personal information to better tailor and improve the Services.
• Marketing and Advertising. We use your personal information for marketing and promotional purposes, such as to send marketing, advertising and promotional communications by email, text message or postal mail, and to show you online advertisements for products or services on the Services or other websites, including based on items you previously have purchased or added to your cart and other activity on the Services.
• Security and Fraud Prevention. We use your personal information to authenticate your account, to provide a secure payment and shopping experience, detect, investigate or take action regarding possible fraudulent, illegal, unsafe, or malicious activity, protect public safety, and to secure our services. If you choose to use the Services and register an account, you are responsible for keeping your account credentials safe. We highly recommend that you do not share your username, password or other access details with anyone else.
• Communicating with You. We use your personal information to provide you with customer support, to be responsive to you, to provide effective services to you and to maintain our business relationship with you.
• Legal Reasons. We use your personal information to comply with applicable law or respond to valid legal process, including requests from law enforcement or government agencies, to investigate or participate in civil discovery, potential or actual litigation, or other adversarial legal proceedings, and to enforce or investigate potential violations of our terms or policies.

How We Disclose Personal Information

In certain circumstances, we may disclose your personal information to third parties for legitimate purposes subject to this Privacy Policy. Such circumstances may include:

• With Shopify, vendors and other third parties who perform services on our behalf (e.g. IT management, payment processing, data analytics, customer support, cloud storage, fulfillment and shipping).
• With business and marketing partners to provide marketing services and advertise to you. For example, we use Shopify to support personalized advertising with third-party services based on your online activity with different merchants and websites. Our business and marketing partners will use your information in accordance with their own privacy notices. Depending on where you reside, you may have a right to direct us not to share information about you to show you targeted advertisements and marketing based on your online activity with different merchants and websites. .
• When you direct, request us or otherwise consent to our disclosure of certain information to third parties, such as to ship you products or through your use of social media widgets or login integrations.
• With our affiliates or otherwise within our corporate group.
• In connection with a business transaction such as a merger or bankruptcy, to comply with any applicable legal obligations (including to respond to subpoenas, search warrants and similar requests), to enforce any applicable terms of service or policies, and to protect or defend the Services, our rights, and the rights of our users or others.

Relationship with Shopify

The Services are hosted by Shopify, which collects and processes personal information about your access to and use of the Services in order to provide and improve the Services for you. Information you submit to the Services will be transmitted to and shared with Shopify as well as third parties that may be located in countries other than where you reside, in order to provide and improve the Services for you. In addition, to help protect, grow, and improve our business, we use certain Shopify enhanced features that incorporate data and information obtained from your interactions with our Store, along with other merchants and with Shopify. To provide these enhanced features, Shopify may make use of personal information collected about your interactions with our store, along with other merchants, and with Shopify. In these circumstances, Shopify is responsible for the processing of your personal information, including for responding to your requests to exercise your rights over use of your personal information for these purposes. To learn more about how Shopify uses your personal information and any rights you may have, you can visit the Shopify Consumer Privacy Policy . Depending on where you live, you may exercise certain rights with respect to your personal information here Shopify Privacy Portal Link.

Third Party Websites and Links

The Services may provide links to websites or other online platforms operated by third parties. If you follow links to sites not affiliated or controlled by us, you should review their privacy and security policies and other terms and conditions. We do not guarantee and are not responsible for the privacy or security of such sites, including the accuracy, completeness, or reliability of information found on these sites. Information you provide on public or semi-public venues, including information you share on third-party social networking platforms may also be viewable by other users of the Services and/or users of those third-party platforms without limitation as to its use by us or by a third party. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators, except as disclosed on the Services.

Children's Data

The Services are not intended to be used by children, and we do not knowingly collect any personal information about children under the age of majority in your jurisdiction. If you are the parent or guardian of a child who has provided us with their personal information, you may contact us using the contact details set out below to request that it be deleted.As of the Effective Date of this Privacy Policy, we do not have actual knowledge that we "share" or "sell" (as those terms are defined in applicable law) personal information of individuals under 16 years of age.

Security and Retention of Your Information

Please be aware that no security measures are perfect or impenetrable, and we cannot guarantee "perfect security." In addition, any information you send to us may not be secure while in transit. We recommend that you do not use unsecure channels to communicate sensitive or confidential information to us.

How long we retain your personal information depends on different factors, such as whether we need the information to maintain your account, to provide you with Services, comply with legal obligations, resolve disputes or enforce other applicable contracts and policies.

Your Rights and Choices

Depending on where you live, you may have some or all of the rights listed below in relation to your personal information. However, these rights are not absolute, may apply only in certain circumstances and, in certain cases, we may decline your request as permitted by law.

• Right to Access / Know. You may have a right to request access to personal information that we hold about you.
• Right to Delete. You may have a right to request that we delete personal information we maintain about you.
• Right to Correct. You may have a right to request that we correct inaccurate personal information we maintain about you.
• Right of Portability. You may have a right to receive a copy of the personal information we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.
• Managing Communication Preferences. We may send you promotional emails, and you may opt out of receiving these at any time by using the unsubscribe option displayed in our emails to you. If you opt out, we may still send you non-promotional emails, such as those about your account or orders that you have made.

You may exercise any of these rights where indicated on the Services or by contacting us using the contact details provided below. To learn more about how Shopify uses your personal information and any rights you may have, including rights related to data processed by Shopify, you can visit https://privacy.shopify.com/en.

We will not discriminate against you for exercising any of these rights. We may need to verify your identity before we can process your requests, as permitted or required under applicable law. In accordance with applicable laws, you may designate an authorized agent to make requests on your behalf to exercise your rights. Before accepting such a request from an agent, we will require that the agent provide proof you have authorized them to act on your behalf, and we may need you to verify your identity directly with us. We will respond to your request in a timely manner as required under applicable law.

Complaints

If you have complaints about how we process your personal information, please contact us using the contact details provided below. Depending on where you live, you may have the right to appeal our decision by contacting us using the contact details set out below, or lodge your complaint with your local data protection authority. For the EEA, you can find a list of the responsible data protection supervisory authorities here.

International Transfers

Please note that we may transfer, store and process your personal information outside the country you live in.

If we transfer your personal information out of the European Economic Area or the United Kingdom, we will rely on recognized transfer mechanisms like the European Commission's Standard Contractual Clauses, or any equivalent contracts issued by the relevant competent authority of the UK, as relevant, unless the data transfer is to a country that has been determined to provide an adequate level of protection.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, including to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will post the revised Privacy Policy on this website, update the "Last updated" date and provide notice as required by applicable law.

Contact

Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, please call or email us at info@looptech.uk or contact us at 124 City Road, London, ENG, EC1V 2NX, GB For the purpose of applicable data protection laws, we are the data controller of your personal information.

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Supplemental Privacy Notice: File Sharing and Community Engagement

This Supplemental Privacy Notice applies exclusively to data collected through the File Sharing Form and is intended to operate in conjunction with the main Privacy Policy. In the event of any inconsistency between this Supplemental Notice and the general Privacy Policy, the provisions set out herein shall prevail insofar as they relate specifically to data obtained via the File Sharing Form. This section is deliberately comprehensive to ensure transparency and to confirm that all applicable standards, including those arising under the United Kingdom General Data Protection Regulation (UK GDPR) and safeguarding duties relevant to educational contexts, are respected in full.

GDPR & Safeguarding Compliance

We wish to make clear at the outset that data collected through the File Sharing Form will only be processed for legitimate, proportionate, and clearly defined purposes, and in strict accordance with the principles established under the UK GDPR. All reasonable technical and organisational measures are taken to secure such data against unauthorised access, accidental loss, unlawful processing, or disclosure. Particular attention is afforded to safeguarding obligations where data relates to children or young persons; protective measures are applied that are consistent with statutory guidance in the United Kingdom regarding the secure handling of information pertaining to minors or vulnerable individuals. At no time will data collected under this section be sold, transferred, or otherwise disclosed to unrelated third parties for commercial exploitation. Schools, educational institutions, and community bodies may therefore be confident that the information provided will be processed solely within a controlled and compliant framework, and that all individuals retain the rights conferred upon them under Articles 15 to 22 of the GDPR, including rights of access, rectification, erasure, portability, objection, and the right to withdraw consent.

Purposes of Processing

Data submitted through the File Sharing Form may be processed for a range of purposes directly or indirectly connected with the provision, improvement, or evaluation of our services and community initiatives. Such purposes include the administration of access to files and digital resources, the facilitation of surveys and feedback exercises, the organisation of critique panels which may be composed of or selected by users of such files, the conduct of research and statistical analysis in aggregated or anonymised form, the provision of updates or communications concerning educational materials or opportunities, and the refinement of services in order to ensure relevance and responsiveness to user needs. For the avoidance of doubt, these purposes are not exhaustive, and processing may extend to other legitimate uses that are consistent with the expectations of the individual and the objectives of the service, provided always that such uses remain compatible with the requirements of the UK GDPR and the overarching principles of fairness, transparency, and proportionality.

Security and Confidentiality

All personal data obtained via the File Sharing Form is held within secure environments that incorporate encryption, restricted access, and audit procedures designed to protect confidentiality and integrity. Access is limited to authorised personnel and service providers who are subject to binding contractual obligations to process data only on our instructions and in a manner consistent with the UK GDPR. Where sub-processing is required, such sub-processors are appointed under written agreements that impose equivalent levels of security and confidentiality, ensuring that personal data remains protected throughout its lifecycle.

Retention and Deletion

Data collected under this Supplemental Notice is retained only for so long as is necessary to fulfil the purposes for which it was obtained, subject to any legal or regulatory obligations that may require longer retention. Once data is no longer required, it is securely deleted or anonymised. Individuals may at any time exercise their right to request erasure, subject to limitations arising under law, and such requests will be honoured without undue delay.

Rights of Individuals

All individuals whose data is processed pursuant to this Supplemental Notice retain the full suite of data subject rights established under the UK GDPR. These include the right to access the personal data held about them, the right to request rectification of inaccuracies, the right to object to or restrict certain forms of processing, the right to request deletion of data where legally permissible, and the right to data portability where processing is carried out by automated means. Mechanisms are in place to ensure that these rights may be exercised effectively, and responses will be provided in accordance with statutory time limits.

Distribution of Materials

All resources provided in connection with this policy, including but not limited to educational files, guides, and supporting documents, are made available strictly through the official LoopTech website and authorised QR codes or links. For safeguarding, data protection, and intellectual property reasons, no resource may be downloaded, copied, or redistributed as a standalone file outside of the designated access pathways.

Schools, educational institutions, and community partners are authorised to circulate links or QR codes that point directly to the official LoopTech distribution page. This ensures that all end users encounter the most up-to-date version of the materials, that proper consent mechanisms are presented at the point of access, and that the supplemental privacy provisions set out herein are consistently applied. Redistribution of the materials in any other form, including forwarding downloaded files or hosting the files on third-party platforms, is expressly prohibited and will be treated as a breach of policy.

This approach guarantees that all users are able to view the latest revisions of the materials, that their personal data is handled in accordance with GDPR and safeguarding obligations, and that the organisation maintains oversight over how its resources are shared and consumed. By accessing or distributing these resources through authorised channels, schools confirm their agreement to comply with these terms of distribution.

Relationship to the Main Privacy Policy

Except where specifically modified by this Supplemental Notice, the terms of the main Privacy Policy remain in full effect. This document is intended not to displace but to supplement the general policy, providing additional clarity and specificity regarding data collected through the File Sharing Form. To the extent that any provision here conflicts with the general Privacy Policy, this Supplemental Notice shall be determinative.

Contact

Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, please call or email us at info@looptech.uk or contact us at 124 City Road, London, ENG, EC1V 2NX, GB For the purpose of applicable data protection laws, we are the data controller of your personal information.